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Administrative

Procurement

The Procurement Department is the entity within both Authorities authorized to issue Invitations to Bid, Requests for Proposal, Requests for Quotation and issue contracts. The Procurement Department issues purchase orders, develops term contracts, and acquires supplies and services. The Procurement Department also disposes of all surplus property and equipment.The Procurement Department is very conscious of its responsibility and accountability in the expenditure of public funds. Therefore, the Procurement Department maintains a competitive bidding process in accordance with Federal and State laws, regulations, and applicable Municipal codes and ordinances.

Standard Operating Procedures (SOPs) 

Enlisted below are the main points:

  • Demand or requisition mean the thing that is required by end user
  • Deman forwaded to medical superintendent of this hospital only after the counter sign of head of department 
  •  First of all demand or requisition comes to medical superintendent
  • It marks towards Logistic officer 
  • If available in store then provided to the end user after keeping indent of the item(s)
  • If not available then demand is forwaded to procurement officer 
  • And comments are necessary on demand that this item is not available in store 
  • When demand come to procurement officer then procurement ensures from finance officer thqt budget in that particular head is available or not 
  • If available then procurement is done by Punjab Procurement Regulatory Authority (PPRA) rules 2014 amended up to date

Equipments

Enlisted below are the list of equipments:

  • Computer
  • Printer
  • Scaner
  • Stationary

Aims and Objectives

Enlisted below are the main points:

  • Procurement of all kinds for hospital
  • Shall be in liaison with P&SHD for procurements being conducted
  • Any other function assigned by HR& Finance /MS/P&SHD

Future Plan

  • Comparisons of current financial year 2018-19 procurement with previous year and implementation of best procurement plan for the financial year 2019-20 according to  the budget.

  

Finance and Budgeting

Finance and Budgeting Department is providing its best services for the welfare of general public and budgeting process of salary and non-salary related matters. It utilizes its funds for the welfare of general public. Process of salary related matters of doctors, nurses and all the contingent staff of the THQ Hospital is being handled by this department.The department is exclusively responsible for the overall finances of the hospital and is accountable for the accuracy of all financial accounting transactions. The Finance department of THQ Hospital supports in developing the annual operating and Capital Budget as required by the Higher Authorities. The main focus of Finance Department is to accomplish all the needs of Hospital HR and patients (i.e. medicine / indoor services / operations etc.)  as well. The Department also ensure that Government policies and reporting also addressed. The Health Facility budget always available for the general public.

Standard Operating Procedures (SOPs)

Enlisted below are the main points: 

  • Handling of payments to suppliers and other beneficiaries and handling receipts from patients and guarantors and others
  • Maintaining the Hospital financial sustainability
  • Allocating the maximum possible funds generated from business to improvement and growth plans
  • Preparing Financial Contingency Plans
  • Preparing Budgets & Monitors Application
  • Preparing Financial statements and keeping the accounting records of the Hospital and its related statistics and data
  • Health Facility Employees salary issues
  • Payment of Contingent staff
  • Preparation of Government Accounting & Financial Report
  • Preparation of Hospital Billing and their payment through Health Council / Special Drawing Allowance

Aims and Objectives

Enlisted below are the main points:

  • Handling of all financial matters of hospital
  • Petty cash handling
  • Preparation of budget
  • Budget review
  • Maintenance of accounts and record
  • Any other function assigned by AMR HR & Finance/MS/P&SHD
  • Smooth conduct and completion of all types of audit in hospital
  •  Pre-audit of all Payments
  • Liaison with external audit teams
  • Preparation of replies of audit paras, working paper for Department Accounts committee, Special Departmental accounts committee & Public Accounts committee meetings
  • Development of SOPs for finance, budget, procurement as per Government rules & regulations
  • Any other function assigned by HR& Finance /MS/P&SHD

Future Plan

  • To make the utilize of budget process more efficient.